what are the semap indicators

HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. 985.3 Indicators, HUD verification methods and ratings. Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. Recent Presentations Content Topics Updated Contents Featured Contents. (ii) Is designated as troubled, in accordance with 985.103. You can learn more about the process (2) HUD verification method: MTCS Report. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. 8 points. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, 15 points. The following is a list of regulatory waivers eligible for expedited review: ( 982.503 of this chapter.) here. (24 CFR 982.305). Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. Displaying title 24, up to date as of 1/13/2023. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). If you have questions or comments regarding a published document please What is the section eight management assessment program? (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . 0 points. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. (b) The definitions in 24 CFR 982.4 apply to this part. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. endstream endobj 375 0 obj <>stream TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. developer resources. Either of these cases requires corrective action. The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. We recommend you directly contact the agency responsible for the content in question. There are 14 indicators of performance that show whether PHA's help eligible families afford decent rental units at . The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. 985.109 Default under the Annual Contributions Contract (ACC). 5 points. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Illinois Association of Housing Authorities (IAHA) - Home Page View the most recent official publication: These links go to the official, published CFR, which is updated annually. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. The official, published CFR, is updated annually and available below under (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. 5 points. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. 3 points. 2. SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? 0 points. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. How does SEMAP improve program performance? (d) Changing rating from troubled. SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. b. Deconcentration Bonus Indicator. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. This program is designed for all employees in the Section 8/Housing Choice Voucher program. user convenience only and is not intended to alter agency intent (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 20 points. ( c) On-site confirmatory review. endstream endobj startxref (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. You can (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. The 14 key indicators of PHA performance are: How does SEMAP work? Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. 0 points. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. This content is from the eCFR and may include recent changes applied to the CFR. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. Comments or questions about document content can not be answered by OFR staff. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. (a) High performer rating. SEMAP Ratings - United States Department of Housing and Urban Development 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E] 0,go t Click the fillable fields and add the required info. An PHA may appeal its overall performance rating to HUD by providing justification of the reasons for its appeal. 5 points. (f) Corrective action plans. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (24 CFR part 5, subpart F and 24 CFR 982.516). (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. Legal framework for renewable energy. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. 1437a, 1437c, 1437f, and 3535(d). 0 points. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. 10 points. Indicator 1 -Selection from Wait List HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. For example, a report generated on February 15, 2015 HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. Regulations are found at 24 CFR 985. (15 points. 20 points. (1) Required reviews for troubled PHAs. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. (24 CFR 982 subpart K). If you work for a Federal agency, use this drafting (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. This is an automated process for (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. For more information about SEMAP, click here to go to HUD's website. (c) On-site confirmatory review. SEMAP scores shall be rounded off to the nearest whole percent. It also states explicitly that units assisted under the voucher homeownership option or . For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. (24 CFR 982.517). This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. It is not an official legal edition of the CFR. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . or existing codification. What is the Section eight management assessment program? An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. is available with paragraph structure matching the official CFR The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. PHAs that Receive an Expedited SEMAP Waiver. Learn more about the eCFR, its status, and the editorial process. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. 5 points. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. (d) Monitoring. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). $q8E% Nt If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below.

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